The Proven Return on Investment of Outsourcing a Corporate Meeting Planner

 

Click here to download our whitepaper:

In the beginning stages of delegating or being delegated the task to plan and execute a corporate meeting or event, often times the challenge to organize and operate a quality product for the attendees can become exponentially overwhelming.

The Proven Return on Investment of Outsourcing a Corporate Meeting and Event Planner

We at Galactic Performance Solutions understand the hardships and assist in alleviating them. Below you can read about some of the proven ways a team of Certified Meeting Professionals can be well worth your return on investment with a higher standard in mind and years of proven results.


IMPROVING ON-SITE POTENTIAL

Tap into exclusive deals and relationships from a professional.

The saying "It's not what you know, but who you know" truly shines in the category of venue sourcing. The value of a long-term business relationship cannot be understated.

In an established partnership between client and location, there are many opportunities that an outsourced event planning team can provide including:

  • Exclusive Hotel and Venue Pricing with hundreds of global partners obtained from years of previously successful programs
  • Premium Audio/Video Support tailored exclusively to the needs of your meeting or event
  • On-Site Staffing which allows your staff to tend to their normal job duties
  • Hospitality Suites & Desks that will maximize attendee satisfaction while minimizing risk


INCREASING QUALITY CONTROL

The fine-tuned details are some of the most important assets to raising the standard for a great meeting or event.

It's no small task to put on a great meeting or event, especially for a small team of people who have many more responsibilities in their normal job duties. By splitting the time of in-house employees, the final product may not be what you hoped for when they aren't investing all of their effort towards the event.

By not hiring an outside meeting planner, you may be missing out on high-quality features including, but not limited to:

  • Custom Meeting Website Services to keep your company and the attendees mutually up to date on the meeting or event details
  • Proprietary Online Registration which will track RSVPs and allow you save money by not overestimating on your budget
  • Data Tracking & Consultation that will increase ROI year-over-year by giving you real information to allow continual improvement
  • Automated Confirmations and Reminders to keep the meeting running smoothly and everyone informed in a seamless, modern way


ACHIEVING YOUR GOALS

Understanding what works best for successfully achieving your meeting goals comes with expert experience.

With years of experience working with clients who seek unique, specific goals, Galactic can help you drive success with our deep knowledge of best practices tailored to maximize your ROI.

The options are endless for making your meeting a unique experience that creatively helps you see a return on investment. Some of those are listed here:

  • Dynamic Individual Agendas tailored to meet the needs of your distinct expectations
  • Marketing & Communication Strategies that will add value to your company image and promotional goals
  • Certified Meeting Planners trained to give you their entire time, effort and knowledge to achieve your goals

Click here to see how Galactic can increase your ROI with meetings and events.

 

  Why You Should Hire A Corporate Meeting Planner

 

Click here to download our whitepaper:

Why You Should Hire a Corporate Meeting Planner


Save Time

Save more of one of the most vital resources in business: TIME

Learning a new skill or process can be difficult and will require a timely learning curve. The advantages of tasking professional meeting planners will save you countless hours to allow you to continue the operations of your regularly scheduled duties.

Some of the ways you will save time by hiring a corporate meeting planner are:

·         Learning curve of the planning process is gone

·         Vast array of proven suppliers

·         Prior knowledge of destination and experiences

·         Peace of mind in knowing your meeting is being taken care of


Save Money

The ROI of hiring a meeting planner cannot be understated

Rather than hiring a single individual, or even offering the project to a current employee, you're potentially losing thousands of dollars and degrading the quality of work by not investing in an entire team who will have the knowledge, resources and time to make your meeting a top priority while leveraging your total spending.

Some of the ways a meeting planner can help you save money include:

·         Purchasing power of venues and suppliers

·         Pre-negotiated contracts with hotels

·         Knowledge of the historical fluctuation of the destination exchange rate

·         Full team working on your customized plan


Gain Access

Time into, and benefit from, exclusive expertise and established partnerships

Your meeting is important, but you might be overwhelmed with how many moving parts are involved with the execution of it. Professional meeting planners have years of experience working with companies who are just as dedicated to providing an excellent experience to your audience as we are.

By gaining access to a corporate meeting planner, you will see benefits including:

·         A vast array of proven suppliers

·         Can provide end-to-end execution or just fill in the gaps

·         Reduced risk with expert risk management skills

·         Full-service teams with creativity and customization at your fingertips


Click here to see how Galactic can increase your ROI with meetings and events.

 

  Top Incentive Destinations for 2019: Africa

 

Heading into the New Year, Galactic is highlighting some of our top picks for 2019 incentive program destinations! Over the course of December, every Monday we are highlighting a new and unique journey. Be sure to check back right here every Monday this month!

Unique Incentive Destinations: Africa

Overview

If you're looking for your next incentive program destination but aren't quite sure where to go yet, consider a trip to Africa. A vast and highly diverse continent full of fascinating cultures, dramatic scenery and extraordinary animals, Africa offers some of the most amazing travel experiences in the world. Once you take a closer look you’ll begin to realize why we have it on our top incentive destinations of 2019.

While an African Safari is one of the most iconic and first things you’ll think about when considering a trip to the second largest continent on Earth, Africa boasts some of the most breathtaking beach paradises you’ll ever find.

Accessibility

Traveling to Africa is scarce, but can be efficient with proper planning (call us!) According to Nomadic Matt, there are numerous transportation companies dedicated to helping tourist see as much of Africa as possible. Whether you want to travel by bus for general travel or experience a slower-paced journey by safari, there is a way to get around.

Why Choose Africa as an Incentive Program Destination?

There are few places on Earth that carry the motivational power to reward people better than Africa. Being transported to a place unlike anywhere else can instill a sense of escape and relaxation for those who seek it. Taking in the wild can boost morale for all in and out of the office. A trip to Africa will not only be fun, but it’ll be one of the best trips in a person’s lifetime instilling happiness for years and years.

5 Fun Facts about Africa

  • The oldest human remains ever discovered were found in Ethiopia, which is approximately 200,000-year-old
  • Africa has the world’s longest river, the Nile (4,132 miles). The Nile runs through 11 countries in Africa
  • While people keep expecting to see tigers in Africa, there aren’t any! Wild tigers are found in Asia, and not in Africa
  • There are more people speaking French in Africa than in France
  • South Africa is home to the highest commercial bungee jump in the world, called Bloukrans Bridge Bungee (216 meters)

We hope you are able to explore this amazing island with us and have it play a vital part in your business’ performance solutions!

 

  Top Incentive Destinations for 2019: Tenerife

 

Heading into the New Year, Galactic is highlighting some of our top picks for 2019 incentive program destinations! Over the course of December, every Monday we are highlighting a new and unique journey. Be sure to check back right here every Monday this month!

Unique Incentive Destinations: Tenerife


Overview

If you have never been to the Canary Islands, particularly Tenerife, we truly recommend it as a top-tier incentive program destination for 2019!

Standing atop Mt. Teide at 12,000 feet and watching the sun set is one of the most amazing views one can ever witness. The way the sun reflects off the water made the ocean look like clouds in the sky, not knowing where the water ends and the sky begins. The views are majestic and will leave guests speechless and surrounded by oceans and clouds. To experience the raw beauty of Tenerife is to view it from as many different places as possible. Encountering the sheer allure of the island from the top of the mountain then descending to the ocean below, the change in perspectives is quite the experience. From the island, there is a tan haze right about the ocean line; a sandstorm from the Sahara Desert. The storm won’t reach land, but it does show how close Tenerife is to the Sahara Desert, and the power of the storm’s gusts.

Accessibility

The island has superb connections, with two modern international airports (Tenerife South and North). These serve a variety of different airlines with direct flights to most major airports across Europe at very affordable prices (especially out of peak holiday travel periods).

There is also a well-maintained, modern road system including a highway between the North and South, making travel within the island fast, safe and convenient.

Why Choose Tenerife for an Incentive Program Destination?

According to TenerifeMagazine.com, Tenerife boasts a huge range of top-class accommodation across the island, with excellent facilities. There’s no shortage of superb venues to reward your top performers. The island’s activities go beyond just a week on the beach; exploring all that Tenerife has to offer would take months! There is a huge number of brilliant activities and excursions to be tried out such as sea-kayaking, whale and dolphin watching, paragliding, tree top walks and zip-lining, water parks, helicopter flights and much more!

5 Fun Facts about Tenerife 

  • Tenerife’s flag is the same as Scotland’s because both share the same Patron Saint: St Andrew
  • Those good-looking golden beaches are all man-made; it’s the ones with black sand that are natural
  • Tenerife has one of the longest lava tubes in the world named ‘The Wind Cave’. It’s an incredible 18km in length with a maze of underground passages
  • Friday 13th isn’t a worry on this island, it’s Tuesday the 13th that’s considered unlucky
  • The National Anthem of Tenerife is the only one in the world to have no words


We hope you are able to explore this amazing island with us and have it play a vital part in your business’ performance solutions.


 

  Top Incentive Destinations for 2019: Bangkok

 

Heading into the New Year, Galactic is highlighting some of our top picks for 2019 incentive program destinations! Over the course of December, every Monday we are highlighting a new and unique journey. Be sure to check back right here every Monday this month!

Unique Incentive Destinations: Bangkok


Overview

In Bangkok, Thailand, a city of more than 6 million people, it is surprisingly calm and peaceful. The majority of citizens in Thailand are Buddhist, and have a morning ritual that promotes giving and peace, and it’s one of the most enlightening experiences to witness. There is a neighborhood where the monks walk around barefoot while the local people make merit by offering them food. Around 8am the Monks return to the temple to make a blessing for world peace. The act of giving first thing in the morning is truly something to admire. Once you take a closer look you’ll begin to realize why we think Bangkok is a top incentive destinations of 2019.

This kindness isn’t just something you see from an average citizen, it is the way that His Majesty, King Bhumibol Adulyadej lived and encouraged.  He created what’s known as The Royal Project, a non-profit organization meant to solve deforestation, poverty and opium production. He found ways to make his land better, and instead of profiting off of it, he shared that knowledge to the people of Thailand. 

Aside from the graciousness of the people, the beauty and ambience of Thailand is an experience all on its own. From the architecture of the buildings and temples to the beautiful beaches, it’s something to be in awe over. If you have ever wanted to explore an Asian country, this is the one to visit, as it is truly the destination that has something for everyone.

Accessibility

Bangkok offers transportation methods unique and necessary for the environment such as a Tuk Tuk, which is a motorized three wheeled taxi service that Trip Advisor says your trip to Bangkok would be incomplete if you didn’t ride, just once. The Sky Train is also a relaxing way to navigate the dense inner-city. While there are no direct flights to Bangkok from the US since it is quite a distance from America, flights go to and come from Bangkok out of DFW, Los Angeles, JFK, Seattle and many more.


Why Choose Bangkok as an Incentive Program Destination?

Experiencing a new culture can expand creativity and increase globalization allowing for a new perspective on the world we live on. Broadening world knowledge in a place like Bangkok can motivate individuals upon return from halfway across the globe. Rewarding someone with a trip to Bangkok will be leaps and bounds more effective on increasing productivity and boosting moral than monetary compensation ever could. The memories and impression Bangkok makes on your traveler will be with them for a lifetime.

5 Fun Facts about Bangkok

  • “Bangkok” is just short name version of city’s ceremonial name “Krung Thep Mahanakhon Amon Rattanakosin Mahinthara Yuthaya Mahadilok Phop Noppharat Ratchathani Burirom Udomratchaniwet Mahasathan Amon Piman Awatan Sathit Sakkathattiya Witsanukam Prasit” which hold the Guinness World record for the longest name of a place
  • The King’s Anthem is Played before movies and cultural performances
  • Bangkok, Thailand hosts the world’s biggest Chinatown (with the world’s largest gold Buddha)
  • Thailand is the only Southeast Asian country never to have been colonized by a European Power
  • Every year during Thai New Year holiday, Bangkok hosts the world’s largest street water fight known as Songkran festival

We hope you are able to explore this amazing island with us and have it play a vital part in your business’ performance solutions!